Graduate Student Continuation Policy
Human Centered Design & Engineering (HCDE) is committed to helping students successfully complete their graduate studies at the University of Washington. Satisfactory progress for graduate students relates primarily to remaining in good academic standing and successful continuation of coursework until degree completion.
HCDE students may take no more than four consecutive quarters of leave during their graduate program. To be approved for On-Leave status, HCDE graduate students must get approval from their chair and the Graduate Program Coordinator. To access the on-line petition, please visit the Graduate School's page on the on-leave process.
If a student does not register for On-Leave status by the 5th day of the quarter they risk losing access to UW IT services including Productivity Platforms such as, G Suite or Outlook 365. Students must submit an On-Leave request or register for a minimum of two UW credits no later than the end of the third week of the quarter (excluding summer) to remain active. Any student not enrolled by the third week and not on-leave automatically is withdrawn from the program.
Academic Progress and Performance
The Graduate School provides UW departments with a quarterly report that lists the names of students whose GPAs fall below 3.0 either cumulatively or for that quarter. Review of students listed in the report is coordinated at the departmental level by the Director of Academic Services and HCDE's Graduate Program Coordinator, as needed. In addition, in accordance with Graduate School Memorandum No. 19, a minimum of 2.7 is required in each numerically graded course that is counted toward a graduate degree, and a minimum cumulative GPA of 3.0 is required for graduation.
In accordance with Graduate School Memorandum No. 16, students whose cumulative or quarterly GPA falls below a 3.0 will be notified of being put on one of the following statuses and be provided with a written explanation of performance expectations and a timetable for correction of deficiencies:
- Warn: A warning letter will be issued to students whose cumulative or quarterly GPA has dropped below 3.0 for one quarter, or those who are not meeting performance expectations related to milestones, annual review, research capability or other academic progress measures.
- Probation: A probation letter will be issued if a student has a cumulative or quarterly GPA less than 3.0, or if they are deficient in performance expectations for two consecutive quarters.
- Final Probation: After at least one quarter of probation, a recommendation of final probation will be issued if a student has a cumulative or quarterly GPA less than 3.0 or has not met performance expectations for three consecutive quarters.
- Drop: After at least one quarter of final probation, HCDE may recommend a student be dropped from the program if performance expectations remain deficient. If the Graduate School approves the decision, the student will be immediately dropped from the HCDE PhD program.
An action of "Warn" will not appear on the student's permanent record/transcript. Only actions of "Probation," "Final Probation," and "Drop" will appear on the student's permanent record/transcript.
Questions regarding satisfactory progress should be addressed to the Director of Academic Services.
In addition to Academic Progress and Performance policies, if a PhD student does not have their committee chair in place by the start of the quarter following their Preliminary Exam, they will no longer be in good standing and will have a hold placed on their student account.