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HCDE Intranet

Procurement Card

ProCard verification is a critical component of department internal controls to ensure that each ProCard transaction is reviewed by at least two people - the cardholder and the reviewer. 

All transactions should be verified weekly, if not daily. 

Accounting closes the Procurement books at the end of the day on the last business day of the month. All transactions not fully verified and fully approved will not show as posted in the month the transaction occurred.

Verifying Procurement Card Transactions in Workday

For step-by-step instructions on how to verify transactions, please refer to the UW Connect Finance demo (UWNetID).

You will receive a reminder to complete your ProCard verification about 3-7 business days from the accounting close date. 

Please include all the following:

  • Itemized receipt(s) for purchase(s). 
  • Confirmation of receipt of goods such as signed packing slips or email verification.
  • Business purpose. 
  • Supervisor/Faculty/PI approvals where applicable.
  • Funding approvals where applicable.

If you are having issues or need help, please contact hcdefiz@uw.edu. One of our team members will be happy to walk to you through the process in Workday.

ProCard assignment is a privilege. Procard transactions must adhere to the Washington State procurement policy. The cardholder is liable for any misappropriation. The cardholder is also responsible for verifying every transaction prior to submitting for review by the department. This departmental policy supplements those in place by UW Procurement.
Please help us to remain in compliance and minimize audit risk by verifying procard transactions with supporting documentation in Workday on time. 

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